STAFF STRUCTURE

SAWJAN Management Verticals

1. FINANCIAL RESOURCE MANAGEMENT:

• SAWJAN regularly uses established procedures to maintain its revenue and expenses in balance.
• SAWJAN budgeting process leads it to allocate funds in a way that closely reflects its organizational priorities.
• SAWJAN regularly modify program expenditures based on findings presented in

internal financial reports

• Cash management procedures lead to timely disbursement of funds.
• A monthly financial reporting system exists and is accurate, timely and used for program and strategic management
• Internal and External financial audits are performed with regular and appropriate frequency.
• Audit finding are closed within six months of audit report.
• SAWJAN’s procurement practices are documented and contribute to the effective use of resources.

1. Human resource Development:

• SAWJAN routinely offers staff training
• SAWJAN has an annual staff training plan
• SAWJANstaff training directly contributes to the achievement of its organization’s objectives.
• SAWJAN appears to have non- HIV/AIDS capacity building expertise that would benefit other NGO’s/ likeminded personnel’s
• Annual performance evaluations are conducted and merit based increments applied.
• Job description are documented, well defined and updated periodically.
• SAWJAN has appropriate staff skills and numbers to achieve its target and work towards its mission
• Supervisory practices enhance staff capacity to meet the organization’s objectives.

1. Organizational Sustainability

• SAWJAN work to establish cash reserves equivalent to 15% OF annual operating budget.
• SAWJAN is experiencing important barriers to sustainable programming in the NGO.
• SAWJAN has cost recovery mechanisms built in to service delivery.
• Resource base is diversified.
• Projects are supported on a multi-year basis.
• SAWJAN has an endowment or similar mechanism in place which provides long-term financial sustainability.

1. Networking and partnering

• SAWJAN actively engages in productive partnerships with other organizations.
• Partnerships foster financial benefits and technical skills that enhance the SAWJAN’s ability to accomplish its mission.
• Through partnerships, the SAWJAN develops new networks and relationships that enhance its ability to accomplish its mission.
• SAWJAN plays leadership role in promoting coalitions and network.
• SAWJAN maintains a collaborative relationship with the government in the areas in which works.

1. Equitable participation

• SAWJAN ensures that community leadership has the necessary skills to carry out programs.
• Evidence of participatory approaches.
• Uses strategies to build constituency ownership of programs.
• Evidence of collaboration / partnering with other NGO’s /CBO’s.
• Evidence of networking with other NGO’s /CBO’s.
• SAWJAN regularly engages relevant policy makers and institutions in dialogue that contributes to equitable and participatory implementation.
• SAWJAN projects consistently promote equity at all stages of its design and implementation.
• SAWJAN modifies projects to address changing participant needs and priorities.
• SAWJAN stakeholder participates assessing needs, and in designing, implementing, monitoring and evaluating projects.

1. Program capacity-general

• Demonstrates ability to conceptualize a problem.
• Demonstrates situation assessment skills.
• Evidence of data collective skills.
• Evidence of ability to sensitize a community.
• Evidence of ability to design a program response to a stand problem.
• Exhibits existing training capacity through curricula, training materials, staff and evaluation tools.
• Evidence of monitoring and evaluation skills.
• Evidence of community mobilization skills.
• Demonstrates knowledge of sexual issues.
• Speaks freely on sex and sexuality.

1. Organizational learning

• SAWJAN uses results – based indicators to assess project impact.
• Important information is openly shared throughout the Organization.
• Staff routinely has the information it needs to do its job effectively.
• SAWJAN promotes replication of model projects.
• SAWJAN has a system in place to apply best practices and lessons learned in program development and organizational management
• SAWJAN encourages risk taking, innovative practices and creativity amongst staff.